Publishing information for federal departments and agencies

Is your organization required to publish notices in the Canada Gazette? Read the following steps carefully to ensure your notice is published on time.

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Step 1: Prepare your notice properly

If your notice contains images:

  • submit these images in the following file formats only: high-resolution PDF, JPEG, TIFF or EPS
  • include a detailed description in both official languages of any complex images, such as maps, graphs and charts

For help with images, call the Canada Gazette desktop publishing services at 613‑996‑1213 or 613‑996‑0889.

Step 2: Complete the insertion form


Contact the Canada Gazette Directorate for questions about our insertion forms.

Step 3: Submit the insertion form with your notice

Submit your notice by email.

Submitting by email

Attention: Do not send secret classified notices by email.

Email the following to

  • your completed insertion form
  • a Microsoft Word version of your notice in English
  • a Microsoft Word version of your notice in French

Step 4: After you send in your notice and the insertion form

The Canada Gazette Directorate will call you to confirm:

  • receipt of your notice
  • publication date

If you have not received a phone call by noon eastern time on Monday of the publication week you requested, please call 1‑866‑429‑3885.

The Canada Gazette Directorate will advise you if it makes any substantial changes to your notice, but does not send proofs for approval.

Step 5: After your notice is published

The Canada Gazette Directorate will send an invoice to the contact person you provided in the insertion form. If you have any questions regarding the invoice, please call 613‑996‑2495 or 1‑866‑429‑3885.

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